Roundtable Schedule

These Retreat-related pages have been created and are hosted by NAPAMA Retreat Director, Hank Knerr, Raising Arts, providing information in advance of and during the Retreat. These are not official NAPAMA web pages.


Please be aware that the roundtable schedule will change to some degree. Any changes will be announced during the opening welcome on Sunday afternoon. Thank you for your understanding.


  • Round One 10:00 a.m. to 10:50 a.m. (Fleur de Lis, 2nd floor)
  • Repeats (Round Two) 11:00 a.m. to 11:50 a.m. (Fleur de Lis, 2nd floor)
  • Lunch 12 noon to 1:00 p.m. (St. Charles, 3rd floor)
  • Roundtable Wrap Up 1:00 to 1:50 p.m. (St. Charles, 3rd floor)
  • Class Photo 1:50 p.m. (St. Charles, 3rd floor)

WAA at Crossroads Cancelled

Crafting Your Roster

This is a conversation about how one crafts a roster. What are your touch points or considerations for adding artists? How do you determine if the artist-agent relationship isn’t successful? This will be an open exchange of ideas with fresh perspectives welcome along with insights from seasoned agents.

How Presenters Budget: Civic PACs

This session on presenter budgeting, one of two, will focus on the unique issues civic-based, not-for-profit performing arts centers face. Issues to explore include local and regional politics, addressing needs of a board of directors, staffing and crew administration, facility management, community service missions, and other significantly unique budget influencers.

International Touring

Bill will relate his experiences in touring his artists throughout the Americas and in the rest of the world. Each country is different and he can discuss touring in the UK, Mexico, Brazil, Australia/NZ, Japan, and many other areas. 

PYA—Performances for Young Audiences 

For this roundtable session, we will discuss trends in touring and the logistics in balancing educational and family performances including the various advantages and disadvantages. We will also discuss the future of young audience showcasing, or lack thereof, and potential solutions. 

Navigating Tax Laws Across the U.S.

We may offer an alternative topic that will be announced

Mexico and the U.S.: Reciprocity Part 2

NAPAMA’s Mexico Committee will host a discussion for agents, managers, and promoters who tour artists in Mexico and the U.S. and examine different case studies that are clear examples of reciprocity in the field. We will focus on how to sustain an ongoing practice in the field in both countries to strengthen artist representatives on both sides of the border.

As Presenter and Agent: What I’ve Learned From Both Sides


Lifting Up the Communities We Serve

Let’s talk about how we can build out our collaborative networks to broaden the impact for touring artists in the various communities we visit. Agents, managers, and artists and their partnerships with rural presenters are the glue that often holds tours together. We will brainstorm ways to elevate our critical roles in developing and expanding opportunities, thereby raising up audiences everywhere.

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  • Round One 10:00 a.m. to 10:50 a.m. (Fleur de Lis, 2nd Floor)
  • Repeats (Round Two) 11:00 a.m. to 11:50 a.m. (Fleur de Lis, 2nd Floor)
  • Lunch 12 noon to 1:30 p.m. (St. Charles, 3rd floor)
  • Includes Roundtable Wrap Up, Takeaways, and Giveaways ()

Equality, Equity, and Diversity: BIPOC

How do we empower the underserved to have a larger voice in performing, presenting, and attending the performing arts? What are the external threats we face that affect how we move forward? Let’s consider how we can improve and remove barriers to diversity that increase access to funding and touring of the performing arts.

Extending Monetization of Video Assets: to be, or not to be?

Where do  streaming live (pay-per-view) and video on demand (pre-recorded) fit in the performing arts ecosystem in the short term and in the long run? This roundtable will openly share our thoughts, considerations, concerns, and opportunities leveraging video assets.

Building Peer Centered Experiences in the Self Represented Space

Self-represented artists often feel a part of the “left behind” in the conference world. How do we use our collective presence in the most effective and efficient way to navigate these spaces and get the most out of our attendance?

Caring for Your Roster

How can we best support our clients as they prepare to return to live performances? What are the organizational systems that work best for you? What resources can you share to help clients’ emotional and physical health? We will discuss ways to support their creative process and how to help them move forward.

MOVED FROM TUESDAY TO MONDAY:: Lifting Up the Communities We Serve

How Presenters Budget: Colleges and Universities

So agents, managers, and artists better understand the presenter budgeting process, this one of two related sessions will focus on the challenges facing colleges and universities such as administrative mandates, system policies, legal processes, classroom objectives, and other influencers. We will also touch on ways higher education structures impact deposits, sales reporting, and marketing.

FAQs on Touring in Canada

This discussion will center on helping agents and artists understand how Canadian presenters approach their booking process including the way they network, fund events, handle language differences, and take advantage of the conference circuit. 

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